Redditch Sailing Club Rules:
Name & Object
01 a) The name of the Club is "The Redditch Sailing Club".
b) The design of the burgee shall be as designed by N Neasom viz:
A pennant or flag - divided or parted Per Fesse.
Chief Gules bearing a shield argent with Wagtail Sable.
Base Wavy or Undee argent and azure.
02 The object for which the club is formed is to provide facilities for and to promote participation of the whole community in the sport of dinghy sailing.
Membership of the Club shall be open to all persons, except professional yachtsmen or women, irrespective of ethnicity, nationality, sexual orientation, religion or beliefs; or of age, sex or disability except as a necessary consequence of the requirements of dinghy sailing as a particular sport.
The Club may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the club into disrepute. Appeal against such a decision may be made to the Club’s members and decided by a majority vote.
a) A condition of full or crewing membership is that a full or crewing member shall pay a joining fee in addition to subscription, this amount to be decided annually by the General Committee.
b) All members shall have insured their vessels with third party cover of £500,000
04 An application for membership shall be submitted to the Membership Secretary in a form setting out his or her name and address, any other particulars that the General Committee shall require, and containing the applicant’s usual signature and date thereof;- together with full payment of the prescribed membership and joining fee.
05 It is the responsibility of every member to inform the Membership Secretary, in writing, of any change of address which shall be recorded in the Register of Members and any notice sent to such address shall be deemed to have been delivered. It is also the responsibility of every member to inform the Membership Secretary, in writing, of the details of any boat the member intends to leave on the Club premises.
06 The Club, on the recommendation of the General Committee, may in general meeting elect Honorary members but the total number of such Honorary members shall not at any one time exceed 5% of the total number of all members.
07 Any member desirous of retiring from the Club shall notify his/her intention to the Honorary Secretary on or before the 21 December, otherwise, he/she may be liable at the discretion of the General Committee for the next year's subscription.
08 Every member, on joining the Club, impliedly undertakes to comply with these rules and any refusal or neglect to do so or any conduct which in the opinion of the General Committee is either unworthy of a member or otherwise injurious to the interests of the Club shall render a member liable to expulsion by the General Committee, provided that before expelling a member such committee shall call upon him/her for an explanation of his/her conduct and shall give him/her the opportunity of defending him/herself or of resigning his/her membership.
Entrance Fee & Subscription
09 a) The annual subscription shall be payable on election and on January 1 st in each year thereafter and shall for the following year be such sums as decided by the General Committee. A member joining on or after 1 st August in any year shall be liable to one half of the annual subscription for that year.
b) Life membership to be offered at discretion of General Committee on payment of a lump sum as decided by the General Committee.
c) Full membership is open to those of 18 years of age or older on 1 st January. A full member shall be entitled to the full amenities of the Club including the right to sail a sailing boat not longer than 4.6m in overall length on the Arrow Valley Lake. The amenities are extended to the member's spouse and children up to the age of 18. Where a member intends to keep more than one boat in the Club compound or use two boats at the same time additional charges will be made.
d) Associate member is a non-boat owning member. The number of associate members shall not exceed 15% of the total membership of the Club.
e) Junior membership is open to those under 18 on 1 January and others who are receiving full time education, the subscription being 50% of the full subscription; or such sum as may be varied annually by the General Committee. No joining fee nor interest free loan will be payable. Subscriptions paid will be deducted from the required entry fee and interest free loan if the membership is varied to full membership. Junior members do not have voting rights, nor are they eligible to be a key holder to Club premises.
f) Crewing membership is open to non-boat owners, the subscription being 50% of the full subscription. Crewing members are not eligible to be a key holder to Club premises.
g) Any member may introduce as his or her guest any person provided that the member so introducing enters the name and address of the said guest in a book kept for such purposes and that at no time leaves the Club premises while the said guest is thereon. No member may introduce more than 2 guests in any one day and may not introduce the same guest more than once in any one week. Crewing guests may be signed in on not more than 3 occasions in any one calendar year.
h) Temporary Membership. A Temporary member has no voting rights. The fee and extent of the limited duration of membership is to be decided for each application at the discretion of the General Committee.
i) A Board sailing member means any member of 18 years of age, being the owner of a sailboard. A Board sailing member shall be entitled to the full amenities of the Club. The amenities to be extended to the member's spouse and children up to the age of 18. Where a member owns 2 or more sailboards and intends them to be sailed at the same time, a 50% extra subscription shall be payable or such sum as may be varied annually by the General Committee.
10 a) Any member who has not paid his/her subscriptions by the 1 st March shall be requested in the name of the General Committee to pay the same within THIRTY days and if his/her subscription is not paid by the 31 March, his/her name may be removed from the list of members by the General Committee.
b) No member shall in any year be entitled to exercise any rights or privileges of membership until his/her entrance fee and subscription for that year and all arrears (if any) are paid.
11 a) The officers of the Club shall consist of a Commodore who may be supported by a Vice Commodore and a Rear Commodore, subject to suitable and willing candidates being available for election, and four executive officers, ie Honorary Secretary, Honorary Treasurer, Membership Secretary and Training Officer who shall be elected at the AGM in each year to hold office until the conclusion of the next AGM. Flag officers may serve up to two years in their particular office, subject to their being re-elected at the end of their first year. The retiring Commodore shall not be eligible for re-election to any flag office. The Vice Commodore and Rear Commodore shall not be eligible for re-election to their retiring office, but shall be eligible for election to higher office. Executive officers may serve, subject to re-election, for up to four years continuously. In the fifth year, they shall not be eligible for election to any executive office. Nominees for election to flag officers should preferably have served during the previous year as a committee member or an executive officer.
b) No candidate for election to any office (other than the retiring officers) shall be proposed unless the name of such candidate and of his proposer shall have been sent to the Honorary Secretary before the 1 st February.
12 a) The General Committee shall consist of the officers, ex officers and not more than 12 members of the club elected by the club in general meeting to hold office until the conclusion of the next Annual General Meeting.
b) Candidates for election to the General Committee shall be those members of the retiring General Committee who may offer themselves for re-election and such other members of the Club whose nominations duly proposed and seconded by members of the Club in writing may have been sent to the Honorary Secretary not less than 5 weeks prior to AGM.
c) If a casual vacancy occurs by death or resignation the General Committee may co-opt a member to fill the vacancy.
d) If the number of candidates duly proposed and seconded exceeds the number of vacancies to be filled, the election shall be by ballot.
e) Subject to the provisions of sub-rule 11 (b) hereof, any member may be nominated for election to the General Committee in accordance with sub-rule (b) of this rule.
f) A quorum shall consist of half of the total committee including at least one officer.
g) Committee members who are not officers may, subject to re-election,, serve up to 4 years continuously, in the fifth year they shall not be eligible for election as a committee member, but shall be eligible for election to Flag or Executive Office.
13 A "special committee" means a committee consisting of not more than 12 members of the Club elected by the Club in general meeting to sit on that committee until the conclusion of the next AGM. Sub-rules 12b, c, d, e and f shall apply to any special committee as well as to the General Committee.
14 The General Committee may appoint such sub-committees as it may think fit provided that the Chairman and Secretary of each sub-committee shall be filled by a member of the General Committee and that the total number of members of the sub-committee is not less than 4. Vacation of office on the General Committee shall involve vacation of office on any sub-committee.
Management of the Club
15 a) The affairs of the Club shall be wholly managed by the General Committee according to the rules. Such committee shall apply the funds of the Club in such a manner as complies with rule 31, shall make such bye-laws, rules and regulations as it thinks fit as to the management of the Club premises. The members of the Club may in general meeting reserve the management of such affairs as they think fit to general meeting and/or special committee.
b) It shall be the responsibility of the Honorary Treasurer to keep a complete and accurate account of the club's finances.
16 At the Annual General Meeting in each year there shall be appointed an Auditor whose duty it shall be to audit the accounts of the Club for the then current year. A copy of the audited accounts shall be prominently displayed in the Club premises for at least 14 days prior to the AGM. In the event of the person appointed as auditor being unwilling or unable to act, the General Committee shall appoint a substitute.
17 The property of the Club (other than cash which shall be under the control of the Honorary Treasurer) shall be vested in 4 Trustees who shall be appointed at a general meeting of the Club and shall hold office until death or resignation unless removed from office by a resolution of a general meeting of the Club. The trustees shall deal with the property of the Club as directed by resolution of the General Committee (of which an entry in the minute book shall be conclusive evidence) and they shall be indemnified against risk and expense out of the Club property.
18 a) If at any time the Club in general meeting shall pass a resolution authorising the General Committee to borrow money, the General Committee shall thereupon be empowered to borrow for the purpose of the Club such amount of money as either at one time or from time to time and upon such security as shall be specified in such resolution and thereupon the Trustees shall at the direction of the General Committee make all such dispositions of the Club property or any part thereof and enter into such agreements in relation thereto as the General Committee may deem proper for giving security for such loans and interest.
b) All members of the Club, whether voting on such resolutions or not, and all persons becoming members of the Club after the passing of such resolution shall be deemed to have assented to the same as if they had voted in favour of such resolution.
19 a) An Annual General Meeting shall be held on some day in the month of March to be fixed by the General Committee. No business except the passing of accounts and the election of officers, General Committee and the appointment of the Auditor and any business that the General Committee may order to be inserted in the notice convening the meeting, shall be discussed at such meeting unless notice prior to such meeting. Notification of the date of the AGM and nomination forms shall be sent to all members at least 10 weeks prior to the AGM.
b) Thirteen months shall not elapse without a General Meeting.
20 a) The General Committee may at any time call a general meeting of the Club for any specific business. The discussion at such general meeting shall be confined to the business stated in the notice sent to members.
b) Thirty members or one fifth whichever is the least may join together to summon or cause the Honorary Secretary to summon by notice as hereinafter mentioned at a general meeting.
21 a) The Honorary Secretary shall at least 14 days clear before the date of the AGM or any general meeting post or deliver to each member notice thereof and of the business to be brought forward thereat.
b) At the AGM or a general meeting of the Club each Full member, Associate member, Board sailing member and Crewing member shall have one vote, Honorary members and Junior members shall be entitled to attend such meetings but shall have not vote. In case of equality of votes the chairman shall have a second or casting vote.
c) The spouse of a Full, Board sailing or Associate member may attend a General Meeting with or in place of that member provided that only one vote shall be cast per membership.
d) A general meeting may proceed to business if 25% of the members are present within half an hour after the time fixed for the meeting; otherwise the meeting, if convened on the requisition of the members, shall be dissolved; if the meeting is an AGM or a meeting convened by order of the General Committee under rule 20(a) it shall stand adjourned until the week following at the same time, and the meeting so adjourned may proceed to business, whatever the number of members present. No meeting shall be incompetent to transact business from the want of a quorum arising after the chair has been taken.
22 General meeting may at any time without reason given remove any member from any position, which he or she may hold within the club or its committees.
Supply of Intoxicating Liquor
23 The purchase for the Club and the supply by the Club of intoxicating liquor shall be exclusively controlled by the General Committee.
24 No person shall at any time be entitled to receive at the expense of the Club or any member thereof any commission percentage or similar payment on or with reference to purchases of intoxicating liquor by the Club, nor shall any person directly or indirectly derive any pecuniary benefit from the supply of intoxicating liquor by or on behalf of the Club to members or guest apart from any benefit which a person derives indirectly by reason of supply giving rise to or contributing to a general gain from the carrying on of the Club.
Opening of the Club House
25 The Club shall be open to full members at any reasonable time, provided that the General Committee shall have power by resolution to restrict or extend these hours on any specified occasion.
26 The permitted hours for the supply of intoxicating liquor shall be from 10.00 to 14.30 and from 18.00 to 22.30 on weekdays except from Friday and Saturday when closing time is 23.00 and from 12 noon to 15.00 and from 20.00 to 22.30 on Sundays, Christmas Day and Good Friday, or such other hours as may from time to time be determined by committee in accordance with the provisions of the Licensing Act 1964.
27 Any member of any Club recognised by the Royal Yachting Association (a list whereof is contained in the Year Book of the said Association) may be authorised to use the premises of this Club by any member of the General Committee of the Club such authorisation shall specify between which dates not being more than 14 days apart the said person may so use the premises.
28 Any person who is a competitor in any race sponsored or organised by or on behalf of the Club or in the race started from Arrow Lake and any person who is a member of the crew of such competitors for the purpose of the race is entitled to the use of the Club premises within a period of 24 hours before and after the race in which they are competing.
29 Intoxicating liquor may be sold to or for consumption on premises by those persons over the age of 18 who are entitled to the use of the premises of the Club in pursuance of rules 27 and 28.
30 The Honorary Secretary or any other person who has received the authority of 2 members of the General Committee may expel temporarily or permanently any person who has the right to use the Club premises only under rules 27 and 28.
31The income and Property of the club shall be applied solely towards promoting the Club’s objects as set forth in this constitution and no portion thereof shall be paid or transferred, directly or indirectly, to the Members of the Club.
a) If at any time any fees payable to the Club by any member or former member shall be 3 months or more in arrears:
(i) The committee shall be entitled to move the boat or trailer to any other part of the premises without being liable for any loss or damage howsoever caused.
(ii) The committee shall be entitled upon giving 1 month's notice in writing to the member or former member, at his/her last known address shown in the register of members, to sell the boat and to deduct any monies due to the Club (whether by way of arrears of subscriptions or otherwise) from the net proceeds of sale before accounting for the balance (if any) to the member or former member.
(iii) Alternatively, any boat or trailer which in the opinion of the committee cannot be sold may, upon such notice as aforesaid, be disposed of in any manner the committee may think fit and the expenses recovered from the member or former member. Any arrears as aforesaid shall be deemed to be a debt owing to the Club by the member or former member.
(iv) Further the club shall, at all times, have a lien over members' or former members' boats or trailers parked on the Club premises in respect of all monies due to the Club, whether in respect of arrears of subscriptions or otherwise.
32 These rules shall supersede all and any previous rules and minutes.
New Rules, Amendments & Alternatives
33 a) Notice of an alteration or addition to the rules intended to be proposed by a member of the Club shall be given to the Honorary Secretary in writing 5 weeks prior to an AGM if the same is to be proposed at the AGM or at least 5 weeks before any Extraordinary General Meeting at which the same is to be brought forward, and full particulars of any such proposed alterations or additions shall be set out in the notice convening the meeting.
b) All such proposed alterations or additions and any amendments to them which may be proposed and seconded shall be put to the vote of the meeting and provided that on a show of hands or, if demanded, on a poll, a majority of two thirds of the votes of those members present and voting shall be cast in favour of any proposed alterations or additions or amendments then the same shall be deemed to be carried.
c) The Honorary Secretary shall as soon as possible and in any case within 28 days of the making of any such alteration to the rules give written notice of such alteration to the Chief Officer of Police, to the Clerk of the Local Authority and to the Clerk of the Licensing Justices of the district in which the Club is situated.
Dissolution of the Club
If at any general meeting resolution for the dissolution of the Club shall be passed by a majority of members present and at a special meeting held not less than 6 weeks thereafter (of which not less than 4 weeks written notice shall have been given to each member) at which not less than one half of the members shall be present, that resolution shall be confirmed by a resolution passed by a majority of two thirds of the members voting thereon the committee shall thereupon, or at such future date as shall be specified in such a resolution, proceed to realise the property of the club and, any assets remaining after the satisfaction of all debts and liabilities shallnot be paid to or distributed among the members of the Club, but shall be given or transferred to one or more of the following approved sporting or charitable bodies:-
1.A registered charitable organisation(s).
2.Another club that is a registered Community Amateur Sports Club.
3.The sports national governing body for use by them for related community sports.
RULES 02, 03, 04, 05, 31 & 34 WERE REVISED BY UNANIMOUS MAJORITY OF A QUORUM OF THE MEMBERSHIP AT AN EXTRAORDINARY GENERAL MEETING HELD ON SUNDAY, 7 TH.FEBRUARY 2005 AT THE CLUBHOUSE.